Meeting Minutes

Minutes of 15^th Annual General Meeting of NZAPT 2 July 2011

Apologies

Julie Cummins, Andy O’Malley

Present: Please see list

Minutes of Last Meeting

A copy of the minutes was emailed to the membership base, prior to the meeting and also posted on the website. An offer was made by Colin to read out the last AGM’s minutes, but otherwise would work on the assumption that they had been read.

It was resolved that the minutes be accepted.

Proposed: Jo Weiland

Seconder: Sue Blair

Carried: All in Favour

Robyn Brown – what a pleasure it is to get the TYPEType magazines and accolade given to Jenna.

President’s Report

Colin presented his report and proposed that it be adopted. Robyn Brown informed the meeting that it what such a pleasure to get TYPEtype in her mail and an accolade was given to Jenna for her efforts.

It was resolved that the President’s report be accepted

Proposed: Colin Hopkirk

Seconded: Clare Ayers

Carried: All in Favour

Financial Report

Diane presented the report in Julie’s absence which had been reviewed by John Scutter of Active Chartered Accountants. .

Account is in slight credit which is a major effort due to Julie and Jean’s efforts whose portfolios were to oversee the income of the Association. Some of these savings were achieved by having teleconferences as opposed to meeting face to face.

The lost of our charitable trust status does not affect our tax position.

Susan Handisides offered a round of thanks to Julie for her outstanding job as Treasurer.

It was resolved that the Treasurer’s report be adopted

Proposed: Diane Edwards

Seconded: Adrienne Calder and Susan Handisides

Carried: All in Favour

Financial Accounts be accepted

Seconded: Susan Handisides

It was also resolved that John Scutter of Active Chartered Accountants be re-appointed as reviewer for the ensuing year .

Proposed: Clare Ayers

Seconded: Sue Blair

Carried: All in Favour

Election of Board Members

With Clare Ayers, Sue Blair, and Jean de Bruyne’s decision not to stand for re election and Adrienne Calder’s resignation from her part completion of her two year term, four vacancies came to up for election.

There were 6 nominations in total

Kristy Meates
Denise Overland Clarke
Tim Wynn Lewis
Jenna Shaw
Julie Cummins
Sharon Stratford

Prior to voting, the nominated candidates who were present (Jenna Shaw, Denise Overend Clarke), at conference, stood up and introduced themselves. Colin read out the information on the nomination forms of those absent (Tim Wynne Lewis, Sharon Stratford, Kristy Meates), but spoke to Julie’s nomination.

Proposed: Colin suggested that we could accept all nominations.

Seconded: Adrienne Calder

Carried: All in Favour

Remits

Diane led the charge on this initiative and took the meeting through the reasoning behind the proposed changes. These remits were put up on the data projector for all to see as this discussion was taking place.

All remits were accepted.

Proposed: Diane Edwards

Seconded: Reg Weeks

Carried: All in Favour

Vice President Role Remits

Proposed: Diane Edwards

Seconded: Adrienne Calder

Carried: All in Favour

Clarification around Co-opting Board Members

A discussion was had as to the possibility of individuals being co-opted to help on the Board for various initiatives. It was agreed that this would be possible.

Proposed: Clare Ayers

Seconded: Adrienne Calder